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Did you know that you can setup an Out of Office rule within Outlook so email senders will receive an email stating you are unavailable? Here's how:

First, you need to make sure in tools --> options --> mail format that you are NOT using word as your editor (this is the default but some people change it). Also make sure you signature is off.

Next, you need to create the file with the Out of Office message (on your hard drive look for this file):

C:\Program Files\Microsoft Office\Templates\1033\mail.oft

Double click on the mail.oft file and you will see a blank email open. Put the appropriate subject line and applicable message in the body of the email. Do a “Save As” and call it xxx.oft (xxx being whatever you want to call it… make sure you choose the .oft in the list, you will see this).

Then, in Outlook:

Tools --> Rules Wizzard --> New --> Start from a blank rule

Then check:

Check messages when they arrive [Next]
Where my name is in the To or CC box [Next]
Reply using a specific template, and then
- Click the “a specific template” link
- A dialog box called “select a reply template” will open
- Where is says “look in”, choose “user templates in file system”
- Highlight the file that you created and click open
Make sure the rule is checked at the top (this makes sure the rule is on) and click OK

That should do it. Alternatively, when you don’t want the rule to run, just uncheck that rule in the rule wizard.

Did you know that you can create a message rule in Outlook that highlights in color messages based on a criteria? Here's how:

Outlook supports automatic formatting, but does it using Views, not Rules. The easiest way to begin using it is to open the Organize pane and choose Using colors. (Tools, Organize)

The formatting options available are limited unless you click Automatic formatting... in the upper right corner. This allows you to set more advanced automatic formatting rules, including selecting fonts and font attributes. All color rules created using this method apply to the currently selected view.

As mentioned, these 'rules' are associated with views. If you change views or move items to new folders, you'll lose the formatting and it returns when you reselect the view.

Because its view based, you can set formatting rules on any view using the Define Views dialog (browse the Views, Arrange By or Current view menu to locate it.) Use the Define views dialog to delete any automatic formatting rules you've created, either by resetting the view or deleting them from the Modify, Automatic Formatting dialog.

Did you know that you can add in all the holidays for the year automatically to your Outlook calendar? Here's how:

Outlook 2003 and Outlook 2002 (XP):

Launch Outlook, Choose Tools -> Options -> Preferences tab, then click on Calendar Options under the Calendar section and to the right.
On the Calendar Options dialog box, click Add Holidays.
In the Add Holidays to Calendar dialog box, check the countries or religions whose holidays you want to add, then click OK.